Assistant Property Manager - (Auburn) in Auburn, Alabama For Sale

Job Summary The Assistant Property Manager (APM) is responsible for providing support to the Property Manager(s) in all areas of management for the assigned properties to include maintenance, tenant relations, collections, monthly reporting, annual budgeting, risk management, property improvements, preparation of contracts, collection of certificates of insurance, sales collection and accounts payables. The APM must possess strong organizational skills and be able to manage multiple priorities at one time. Job Responsibilities Area of Responsibility Key Elements and Essential Tasks Time Spent on Task Accounting Assist PM with preparation and submittal of Quarterly Reports and Budgets and ensure all deadlines are met as required by client. Follow up with property accountants on Manual Billing Adjustments (or create the MBA's) as needed per modifications. Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements. Monthly A/R collections and follow-up as directed by PM. Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations. Work with tenants on questions regarding the reconciliations once mailed and follow up on payments. Processing payables in a timely manner. Run reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested. Upload or download items from Files Anywhere and the Client SharePoint Sites. Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports. Less than 20% Xx 20% - 40% 40% - 60% 60% or greater Administrative Support Set up new Tenant files and organize per client's instructions including filing. Mailing of Tenant statements. Assist tenants with any questions/issues regarding their statement. Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc. Request new vendor set up and updates. Xx Less than 20% 20% - 40% 40% - 60% 60% or greater Operations Assist with tenant issues or maintenance calls including follow up. Maintain/Update Emergency Response Manuals or create for new properties. Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts. Assist PM to coordinate tenant improvement and capital projects. Less than 20% 20% - 40% Xx 40% - 60% 60% or greater Leasing Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client. Tenant Insurance tracking in Angus system or/and in Excel. Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring. Prepare incident reports and communicate with the insurance company when needed. Less than 20% Xx 20% - 40% 40% - 60% 60% or greater Miscellaneous Performs additional job duties as requested. Knowledge, Skills & Abilities 500 Area of Responsibility MINIMUM REQUIRED PREFERRED Education/training Bachelor's degree Key Elements and Essential Tasks Years of relevant experience 3 years open air experience Experience in commercial property management. Skills and knowledge In depth understanding of financial aspects of property performance. Must be customer focused. Be able to plan and competency using Microsoft Office, navigating the internet, and general use of personal computer. Time Spent on Task Willingness to take the necessary classes to achieve the Real Estate License. Real Estate License Start a lasting career with JLL today! Total Rewards reflects JLL's investment in employees' needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job xxxx3BR #LI About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. A Fortune 500 company with annual fee revenue of $4.7 billion and gross revenue of $5.4 billion, JLL has more than 230 corporate offices, operates in 80 countries and has a global workforce of approximately 58,000. On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 3.4 billion square feet, or 316 million square meters, and completed $118 billion in sales, acquisitions and finance transactions in xxxx. Its investment management business, LaSalle Investment Management, has $55.3 billion of real estate assets under management. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit www.jll.com. JLL is an Equal Opportunity Employer JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (eg child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.
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